Complaint Letters
Firm but professional complaint letter templates for landlords, companies, products, and services.
48 templates available
Complaint Letter to a Bank for Unauthorized or Fraudulent Charges
Use this template when you have discovered unauthorized or fraudulent transactions on your bank account and need to formally notify your bank in writing. This letter is appropriate when phone calls to customer service have not fully resolved the issue or when you want a documented record of your dispute for your protection.
View Template📋 Complaint LettersComplaint Letter to a Bank for Unauthorized or Fraudulent Charges (Email Version)
Use this template when you have discovered unauthorized or fraudulent transactions on your bank account and need to formally notify your bank in writing. This letter is appropriate when phone calls to customer service have not fully resolved the issue or when you want a documented record of your dispute for your protection. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Bank for Unauthorized or Fraudulent Charges (Short Version)
Use this template when you have discovered unauthorized or fraudulent transactions on your bank account and need to formally notify your bank in writing. This letter is appropriate when phone calls to customer service have not fully resolved the issue or when you want a documented record of your dispute for your protection. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Car Dealer for a Defective Vehicle
Use this template when you have purchased a vehicle that has significant defects, mechanical problems, or undisclosed issues. This letter documents the problems, references your purchase details, and requests repair, replacement, or refund under applicable consumer protection laws or warranty terms.
View Template📋 Complaint LettersComplaint Letter to a Car Dealer for a Defective Vehicle (Email Version)
Use this template when you have purchased a vehicle that has significant defects, mechanical problems, or undisclosed issues. This letter documents the problems, references your purchase details, and requests repair, replacement, or refund under applicable consumer protection laws or warranty terms. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Car Dealer for a Defective Vehicle (Short Version)
Use this template when you have purchased a vehicle that has significant defects, mechanical problems, or undisclosed issues. This letter documents the problems, references your purchase details, and requests repair, replacement, or refund under applicable consumer protection laws or warranty terms. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Company for a Defective Product
Use this template when a product you purchased is defective, malfunctioning, or not performing as advertised. This letter is appropriate after initial customer service attempts have failed and you need a formal written record demanding a replacement, repair, or refund.
View Template📋 Complaint LettersComplaint Letter to a Company for a Defective Product (Email Version)
Use this template when a product you purchased is defective, malfunctioning, or not performing as advertised. This letter is appropriate after initial customer service attempts have failed and you need a formal written record demanding a replacement, repair, or refund. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Company for a Defective Product (Short Version)
Use this template when a product you purchased is defective, malfunctioning, or not performing as advertised. This letter is appropriate after initial customer service attempts have failed and you need a formal written record demanding a replacement, repair, or refund. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Contractor for Incomplete or Substandard Work
Use this template when a contractor, tradesperson, or home improvement professional has failed to complete agreed-upon work, delivered substandard results, or otherwise breached the terms of your contract. This letter serves as a formal written demand for resolution before pursuing legal or regulatory remedies.
View Template📋 Complaint LettersComplaint Letter to a Contractor for Incomplete or Substandard Work (Email Version)
Use this template when a contractor, tradesperson, or home improvement professional has failed to complete agreed-upon work, delivered substandard results, or otherwise breached the terms of your contract. This letter serves as a formal written demand for resolution before pursuing legal or regulatory remedies. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Contractor for Incomplete or Substandard Work (Short Version)
Use this template when a contractor, tradesperson, or home improvement professional has failed to complete agreed-upon work, delivered substandard results, or otherwise breached the terms of your contract. This letter serves as a formal written demand for resolution before pursuing legal or regulatory remedies. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Hospital for Incorrect or Excessive Billing
Use this template when you have received a hospital bill that contains errors, unexpected charges, or amounts that appear excessive compared to the services provided. This letter is appropriate when initial calls to the billing department have not resolved the issue and you need a formal written dispute on record.
View Template📋 Complaint LettersComplaint Letter to a Hospital for Incorrect or Excessive Billing (Email Version)
Use this template when you have received a hospital bill that contains errors, unexpected charges, or amounts that appear excessive compared to the services provided. This letter is appropriate when initial calls to the billing department have not resolved the issue and you need a formal written dispute on record. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Hospital for Incorrect or Excessive Billing (Short Version)
Use this template when you have received a hospital bill that contains errors, unexpected charges, or amounts that appear excessive compared to the services provided. This letter is appropriate when initial calls to the billing department have not resolved the issue and you need a formal written dispute on record. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Hotel for a Bad Experience
Use this template when your hotel stay fell far below the standard you were promised or expected. This letter details the specific issues you encountered, references your reservation details, and requests appropriate compensation or resolution from the hotel management.
View Template📋 Complaint LettersComplaint Letter to a Hotel for a Bad Experience (Email Version)
Use this template when your hotel stay fell far below the standard you were promised or expected. This letter details the specific issues you encountered, references your reservation details, and requests appropriate compensation or resolution from the hotel management. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Hotel for a Bad Experience (Short Version)
Use this template when your hotel stay fell far below the standard you were promised or expected. This letter details the specific issues you encountered, references your reservation details, and requests appropriate compensation or resolution from the hotel management. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Restaurant for Poor Service
Use this template when you have experienced unacceptable food quality, poor customer service, or unsanitary conditions at a restaurant and wish to file a formal written complaint. This letter is appropriate when speaking with a manager on-site did not resolve the issue or when you want a documented record of the incident.
View Template📋 Complaint LettersComplaint Letter to a Restaurant for Poor Service (Email Version)
Use this template when you have experienced unacceptable food quality, poor customer service, or unsanitary conditions at a restaurant and wish to file a formal written complaint. This letter is appropriate when speaking with a manager on-site did not resolve the issue or when you want a documented record of the incident. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Restaurant for Poor Service (Short Version)
Use this template when you have experienced unacceptable food quality, poor customer service, or unsanitary conditions at a restaurant and wish to file a formal written complaint. This letter is appropriate when speaking with a manager on-site did not resolve the issue or when you want a documented record of the incident. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a School About Bullying
Use this template when your child is experiencing bullying at school and you need to formally notify the school administration in writing. This letter is appropriate when verbal reports to teachers or staff have not resulted in adequate action and you want to create an official record demanding that the school fulfill its duty to protect your child.
View Template📋 Complaint LettersComplaint Letter to a School About Bullying (Email Version)
Use this template when your child is experiencing bullying at school and you need to formally notify the school administration in writing. This letter is appropriate when verbal reports to teachers or staff have not resulted in adequate action and you want to create an official record demanding that the school fulfill its duty to protect your child. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a School About Bullying (Short Version)
Use this template when your child is experiencing bullying at school and you need to formally notify the school administration in writing. This letter is appropriate when verbal reports to teachers or staff have not resulted in adequate action and you want to create an official record demanding that the school fulfill its duty to protect your child. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Telecom Provider for Service Issues
Use this template when you are experiencing persistent problems with your telecommunications or internet service, such as frequent outages, slow speeds, or poor customer support. This letter documents the issues, references your account details, and demands a resolution or compensation.
View Template📋 Complaint LettersComplaint Letter to a Telecom Provider for Service Issues (Email Version)
Use this template when you are experiencing persistent problems with your telecommunications or internet service, such as frequent outages, slow speeds, or poor customer support. This letter documents the issues, references your account details, and demands a resolution or compensation. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Telecom Provider for Service Issues (Short Version)
Use this template when you are experiencing persistent problems with your telecommunications or internet service, such as frequent outages, slow speeds, or poor customer support. This letter documents the issues, references your account details, and demands a resolution or compensation. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to a Utility Company for an Overcharge
Use this template when your utility bill contains charges that are significantly higher than expected or includes errors you believe are incorrect. This letter requests a review of your account, provides supporting details, and asks for a billing adjustment or explanation.
View Template📋 Complaint LettersComplaint Letter to a Utility Company for an Overcharge (Email Version)
Use this template when your utility bill contains charges that are significantly higher than expected or includes errors you believe are incorrect. This letter requests a review of your account, provides supporting details, and asks for a billing adjustment or explanation. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to a Utility Company for an Overcharge (Short Version)
Use this template when your utility bill contains charges that are significantly higher than expected or includes errors you believe are incorrect. This letter requests a review of your account, provides supporting details, and asks for a billing adjustment or explanation. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to an Airline for Lost Luggage
Use this template when an airline has lost, delayed, or damaged your checked baggage and you need to file a formal written complaint. This letter is appropriate when initial baggage claim reports have not led to resolution and you require compensation or the return of your belongings.
View Template📋 Complaint LettersComplaint Letter to an Airline for Lost Luggage (Email Version)
Use this template when an airline has lost, delayed, or damaged your checked baggage and you need to file a formal written complaint. This letter is appropriate when initial baggage claim reports have not led to resolution and you require compensation or the return of your belongings. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to an Airline for Lost Luggage (Short Version)
Use this template when an airline has lost, delayed, or damaged your checked baggage and you need to file a formal written complaint. This letter is appropriate when initial baggage claim reports have not led to resolution and you require compensation or the return of your belongings. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to an HOA for a Policy Violation or Inaction
Use this template when you need to formally notify your homeowners association about a neighbor's rule violation or the HOA's failure to enforce its own policies. This letter is appropriate when informal communications have not led to resolution and you want a documented record of your complaint and request for action.
View Template📋 Complaint LettersComplaint Letter to an HOA for a Policy Violation or Inaction (Email Version)
Use this template when you need to formally notify your homeowners association about a neighbor's rule violation or the HOA's failure to enforce its own policies. This letter is appropriate when informal communications have not led to resolution and you want a documented record of your complaint and request for action. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to an HOA for a Policy Violation or Inaction (Short Version)
Use this template when you need to formally notify your homeowners association about a neighbor's rule violation or the HOA's failure to enforce its own policies. This letter is appropriate when informal communications have not led to resolution and you want a documented record of your complaint and request for action. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to an Insurance Company for Claim Denial
Use this template when your insurance company has denied a claim that you believe should be covered under your policy. This letter serves as a formal appeal and written record of your dispute, appropriate when initial verbal discussions with your insurer have not resolved the matter.
View Template📋 Complaint LettersComplaint Letter to an Insurance Company for Claim Denial (Email Version)
Use this template when your insurance company has denied a claim that you believe should be covered under your policy. This letter serves as a formal appeal and written record of your dispute, appropriate when initial verbal discussions with your insurer have not resolved the matter. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to an Insurance Company for Claim Denial (Short Version)
Use this template when your insurance company has denied a claim that you believe should be covered under your policy. This letter serves as a formal appeal and written record of your dispute, appropriate when initial verbal discussions with your insurer have not resolved the matter. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to an Online Retailer for Receiving the Wrong Item
Use this template when you have received an incorrect item from an online order. This letter clearly describes the discrepancy between what you ordered and what you received, provides relevant order details, and requests a specific resolution such as a replacement or refund.
View Template📋 Complaint LettersComplaint Letter to an Online Retailer for Receiving the Wrong Item (Email Version)
Use this template when you have received an incorrect item from an online order. This letter clearly describes the discrepancy between what you ordered and what you received, provides relevant order details, and requests a specific resolution such as a replacement or refund. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to an Online Retailer for Receiving the Wrong Item (Short Version)
Use this template when you have received an incorrect item from an online order. This letter clearly describes the discrepancy between what you ordered and what you received, provides relevant order details, and requests a specific resolution such as a replacement or refund. A shorter version for quick sending.
View Template📋 Complaint LettersComplaint Letter to Landlord for Repairs
Use this template when you need to formally request that your landlord address outstanding maintenance or repair issues in your rental property. This letter is appropriate after verbal requests have gone unanswered and you need a written record of your complaint. It is firm and clear while remaining respectful and professional.
View Template📋 Complaint LettersComplaint Letter to Landlord for Repairs (Email Version)
Use this template when you need to formally request that your landlord address outstanding maintenance or repair issues in your rental property. This letter is appropriate after verbal requests have gone unanswered and you need a written record of your complaint. It is firm and clear while remaining respectful and professional. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersComplaint Letter to Landlord for Repairs (Short Version)
Use this template when you need to formally request that your landlord address outstanding maintenance or repair issues in your rental property. This letter is appropriate after verbal requests have gone unanswered and you need a written record of your complaint. It is firm and clear while remaining respectful and professional. A shorter version for quick sending.
View Template📋 Complaint LettersFormal Complaint Letter to a Neighbor About Noise Disturbances
Use this template when you need to formally address ongoing noise disturbances caused by a neighbor. This letter is appropriate when polite verbal requests have been ignored or unsuccessful and you want a written record before escalating the matter to a landlord, homeowners association, or local authorities.
View Template📋 Complaint LettersFormal Complaint Letter to a Neighbor About Noise Disturbances (Email Version)
Use this template when you need to formally address ongoing noise disturbances caused by a neighbor. This letter is appropriate when polite verbal requests have been ignored or unsuccessful and you want a written record before escalating the matter to a landlord, homeowners association, or local authorities. An email-friendly structure you can send immediately.
View Template📋 Complaint LettersFormal Complaint Letter to a Neighbor About Noise Disturbances (Short Version)
Use this template when you need to formally address ongoing noise disturbances caused by a neighbor. This letter is appropriate when polite verbal requests have been ignored or unsuccessful and you want a written record before escalating the matter to a landlord, homeowners association, or local authorities. A shorter version for quick sending.
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