Complaint Letter to a Company for a Defective Product (Email Version)
Use this template when a product you purchased is defective, malfunctioning, or not performing as advertised. This letter is appropriate after initial customer service attempts have failed and you need a formal written record demanding a replacement, repair, or refund. An email-friendly structure you can send immediately.
Related Templates
Complaint Letter to a Company for a Defective Product
Use this template when a product you purchased is defective, malfunctioning, or not performing as advertised. This letter is appropriate after initial customer service attempts have failed and you need a formal written record demanding a replacement, repair, or refund.
View Template📋 Complaint LettersComplaint Letter to Landlord for Repairs
Use this template when you need to formally request that your landlord address outstanding maintenance or repair issues in your rental property. This letter is appropriate after verbal requests have gone unanswered and you need a written record of your complaint. It is firm and clear while remaining respectful and professional.
View Template📋 Complaint LettersComplaint Letter to an Insurance Company for Claim Denial
Use this template when your insurance company has denied a claim that you believe should be covered under your policy. This letter serves as a formal appeal and written record of your dispute, appropriate when initial verbal discussions with your insurer have not resolved the matter.
View TemplateHow to customize this template quickly
- Replace each placeholder with your real details.
- Adjust one sentence for your exact timeline and context.
- Read once for tone, then send.
Key placeholders in this version