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📋 Complaint Letters

Complaint Letter to Landlord for Repairs (Short Version)

Use this template when you need to formally request that your landlord address outstanding maintenance or repair issues in your rental property. This letter is appropriate after verbal requests have gone unanswered and you need a written record of your complaint. It is firm and clear while remaining respectful and professional. A shorter version for quick sending.

Dear [Landlord's Name or Property Management Company Name], I am writing to formally bring to your attention a maintenance issue at my rental property located at [Full Property Address, including unit number if applicable]. Despite having raised this matter verbally on [date(s) of previous verbal request(s)], the issue remains unresolved, and I am now putting my request in writing to ensure there is a clear record of this communication.
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How to customize this template quickly

  1. Replace each placeholder with your real details.
  2. Adjust one sentence for your exact timeline and context.
  3. Read once for tone, then send.

Key placeholders in this version

[Landlord's Name or Property Management Company Name][Full Property Address, including unit number if applicable][date(s) of previous verbal request(s)][Provide a detailed description of the repair needed, e. g. This problem first became apparent on or around [date the issue was first noticed][name of person you first contacted, e. g. Please let me know if you need any additional details from me. [Your Name][Your Phone Number][Your Email Address][Date]

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